TalentMigrate Privacy Policy

Effective from: 13th November 2024

At TalentMigrate, we take data protection seriously and are committed to protecting your privacy and personal information. “Personal Information” refers to details that identify you as an individual, including your name, birthdate, email address, IP address, and CV etc.

How We Collect Information

We collect and use your Personal Information in line with our Privacy Policy. This includes:

• Information you provide to us, like your CV or cover letter, when applying for jobs.
• Data collected from our website, mobile applications, cookies, and publicly available information, Market research organisations

We may also infer information about you based on your search preferences. If you prefer not to share this information, please do not submit it to us.

Personal Information We Collect and Why

Personal information collected may include:

• Contact details: name, address, email, phone number, and IP address.
• Identification data: gender, marital/family status, date of birth.
• Sensitive data: information you choose to provide such as religious beliefs, trade union membership, and criminal history.
• Professional data:employment history, skills, education, and professional affiliations.
• Application information:application statuses (e.g., received, qualified, hired).
• Marketing preferences:details for surveys, contests, or other promotional activities.

We collect these information :

• for recruitment purposes
• to provide and improve products and services for clients
• for the operation of client and customer accounts
• for information updates and marketing purposes
• for research or archiving purposes
• comply with legal requirements
• for dealing with queries, complaints or claims

Legal Basis for Processing

We rely on the following legal bases to process your information:

• Consent: When we request permission, such as for targeted job ads. You can withdraw consent at any time.
• Contractual necessity:For actions necessary to fulfill our services, such as sharing your CV with potential employers.
• Legitimate interests: We process data to maintain security, improve services, prevent fraud, and support marketing activities.
• Legal obligations:When required by law for tasks such as anti-fraud or anti-terrorism measures.

Sharing Personal Information

We may share your data with:

• Recruiters and agents
• Service providers: This includes IT providers, marketing agencies, professional consultants legal advisors etc.
• AI Model Providers:Some of our services use generative AI for specific functionalities. Data shared with these providers is stored securely and only for limited purposes such as debugging or abuse prevention.
• Payment processors: TalentMigrate may use third parties for payment transactions. Please refer to their privacy policies for further details.
• Professional or legal advisors
• Organisations we’re legally obliged to share personal information with
• Publicly on our website, social media or other marketing and information media

How We Use Your Personal Information

Your data is used to:

• Communicate important updates.
• Improve job recommendations and services.
• Provide tailored marketing based on your preferences.
• Manage infrastructure and operations securely.

International Data Transfers

Personal Information will normally be stored within the EEA. If transferred outside the EEA, we take steps to ensure equivalent data protection.

How long we keep Your Information 

We will retain your information for as long as it is necessary, as required by data protection laws

 Managing or Deleting Your Information

You can view and manage your account and profile settings in your “Candidate Dashboard.” To delete your account, contact our Data Protection Officer at [email protected] with the subject “Delete my information and account.

Security Measures 

TalentMigrate safeguards your data with:

• Encryption and secure access protocols.
• Access restrictions to authorized personnel.

Marketing and Advertising

We may partner with third-party networks for relevant ads based on your interests.

Your Rights

You have rights to access, correct, and delete your data. To exercise these rights, contact us at [email protected].

Children’s Privacy

TalentMigrate services are not intended for individuals under 18, and those under 14 are strictly prohibited from using our website.

Changes to the Privacy Policy

This policy is reviewed regularly, and any updates will be posted here.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us by emailing [email protected].

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

For questions about this policy, please contact our Data Protection Officer at [email protected] or refer to the Information Commissioner’s Office at www.ico.org.uk